Administrative Assistant (Temporary)

Service:	Housing and Social Work Services
Job Title:	Administrative Assistant (Temporary)
Post Reference:	HSW/07-08/113
Grade:	NLC6 £16,185 - £18,783
Closing Date:	Friday 18 July 2008

Based within Personnel, Airdrie, you will ensure the provision of an efficient and effective administrative and clerical support within the section. You will also supervise and develop staff and develop and maintain information and record systems. In addition, you will be responsible for preparing management information as required including statistical information for the Service, record minutes of meetings, assist in the preparation of budgetary information and general cash duties as required.

Knowledge of personnel functions, IT literacy and previous administrative experience are essential. An HNC/SVQ level 3 in Administration and previous supervisory experience are desirable.

This post is temporary for a 3 month period and subject to review.

To carry out professional tasks related to the work of the team.

Job Description

Job Outline:

1. Provision of information and advice to individual employee's and line managers on the full range of Personnel procedures and practice.

2. Develop, maintain and monitor Personnel manual and computerised systems.

3. Personnel Statistics and Information.

4. Completion of Statutory Registers and Returns.

5.Staffing Estimates.

6.Supervision of clerical staff.

7.Preparation of Budgetary Information and control.

8.Recording of minutes.

9.Provide a generic administrative support as required.

10.Deputise for the Administrative Officer as required.

11.Any other duties appropriate to the grade as required